On this page you will find information and practical advice about Educational, Health and Care (EHC) needs assessments and plans (EHCPs).

We hope that you find this page helpful. If you have any questions,  you can contact us and we will try to answer them for you.

I want an EHCP

If you do not already have an Education, Health and Care Plan (EHCP), then you will need to apply for one. The information below will tell you more about this and what you will need to do:

What is an EHCP?

An EHCP is a legal document that tells your school, college or setting what your needs are and how to help you.              

You might find this video from the CDC helpful:


What is an EHC needs assessment

To get an EHCP you first need to ask for an EHC needs assessment.              

The assessment is a way to look more closely at your special educational needs (SEND) and the support that you may need to help you to learn.              

In Leeds, the Special Educational Needs Statutory Assessment and Provision (SENSAP) team deal with all EHC needs assessments.              

There are four steps to an EHC needs assessment:

  • SENSAP decide if they think the assessment is needed. They do this by looking at all the information that is sent in with the request.
  • If they agree to the assessment, it takes place. You might be asked to meet with some professionals such as an Educational Psychologist as part of this process.
  • You will then be invited to a meeting to talk about your assessment and SENSAP will tell you if they think that you need an Education, Health and Care plan (EHCP) or if they think that your school, college or setting should be able to help support you without one.
  • If you given an EHCP, it is a legal document that your school, college or setting must then follow to support you with your learning and education.


Please be aware that having a needs assessment does not mean you will definately get an EHCP.                                

This does not mean that assessment has not been useful, it may still lead to you getting the right support from your school or college as they should now understand your needs much better and will have been given some advice from SENSAP.                                

How do I apply?

EHC needs assessment requests are made to the SENSAP team at Leeds City Council.                              

It can be made by you, your parents/ carer or by your school, college or setting with your permission.                              

As part of the request, information and evidence about your SEND and any support that has already been tried must be given to SENSAP. This is done using different forms, depending on who is providing the information.                               

Forms

  • You will be asked to fill in a form called an EHC3
  • Parents and carers are asked to fill in the EHC2 form
  • Schools, colleges and settings and professionals are asked to fill in the EHC1 form.

You could work with your parent/ carer or school/college to give your thoughts, feelings and views. You might also find our support toolkit helpful.

If your school, college or setting does not give you a copy of the EHC3 form, you can contact the SENSAP team to ask for it on:      

  • 0113 3785256 or          


What happens next?

Once the request for an EHC needs assessment has been made, there are a few different things that could happen. These are:                        

Assessment not agreed

SENSAP could say they do not think an assessment is needed. If they do, then they must tell you why they have made this decision. They have 6 weeks to tell you their decision.                         

You can then choose to appeal (disagree with) this decision, or could wait and apply again in the future.                         

If this happens you can contact us and we can talk to you about this and offer some help and advice.

Assessment agreed but no EHCP written

If SENSAP agree to the assessment, they have a further 6 weeks to do the assessment and gather any additional information or advice that they need. They may ask you for some extra information or ask you to meet with a professional to talk about your needs.                            

SENSAP will then invite you to a meeting to talk about the assessment and tell you if they will be writing an EHCP for you or not.                            

If they tell you a plan is not needed, this is because they think that your school or college is able to meet your needs and support you without one. A support plan should still be agreed, often called an 'Enhanced Support' plan, and put in place by your school or college. Unlike an EHCP, it is not a legal document but should still help you to get the support that you need.                            

You can choose to appeal (disagree with) this decision .If this happens you can contact us and we can talk to you about this and offer some help and advice.

Assessment agreed and EHCP written

If SENSAP agree to the assessment, they have a further 6 weeks to do the assessment and gather any additional information or advice that they need. They may ask you for some extra information or ask you to meet with a professional to talk about your needs.                            

SENSAP will then invite you to a meeting to talk about the assessment and tell you if they will be writing an EHCP for you or not.                            

If they tell you they are writing an EHCP, then the meeting will be used to look a draft version of the plan. You will be given the chance to tell SENSAP if you are happy with this draft plan, or talk about any changes that you want to be made/                            

Your EHCP must be finished (finalised) within 20 weeks of the request for the assessment.                            


I have an EHCP

If you already have an EHCP, you might find the information below about them helpful.

My needs have changed/ I want more support

If things have changed for you and you feel that you need more support, it may mean that your EHCP needs to be looked at again (reviewed).              

It might be that:            

  • you think you need some more or some different support
  • something has changed with your health or social care needs
  • you think that you need a change of school, college or setting
  • there is a big change coming up that you want some help and support to prepare for

All EHCPs must be reviwed at least every 12 months and you should have been given a date for your next one.              

If there is a not a review happening soon, you can still speak to your school or college about your concerns and you can ask for your plan to be reviewed earlier. You can also speak to SENSAP on:              

  • 0113 3785256 or          

You might also find our support toolkit helpful and can contact us for more information and advice.              

What happens at a review?

Your EHCP needs to be looked at once each 12 months to make sure that it is still helpful to you. It is sometimes called the 'annual review'.

It is a chance for you to say what you think about it, talk about anything that is worrying you or ask for any other help or support that you think you need.                

The following steps make up the review process:                

  • SENSAP will ask you for your views about your EHCP.
  • A review meeting take place to talk about your EHCP
  • SENSAP will ask for information from your school, setting or college, your parents/carers and anyone else that has been working with you to help them to make decisions about your plan.
  • Within 4 weeks SENSAP will tell you if they are going to keep your plan the same, make changes to it or stop it

You might find our support toolkit helpful when preparing for a review.              

If you are unhappy with anything that happens in your review, then you can contact us to talk about this and get your options about what you can do next.                

You might find it helpful to watch this video from the CDC about annual reviews:

 

I want to plan for the future

From year 9 onwards your EHCP reviews should talk about something called 'preparing for adulthood'.              

This is to help you to:              

  • prepare for higher education or employment
  • prepare you to be able to live independently
  • be part of your community and have supportive relationships and friendships
  • be as healthy as possible in your adult life
You can read more about this on the planning for your future page, or by visiting the preparing for adulthood website.

I want to change school, setting or college

If you are unhappy at your current school, college or setting, or think that they are not able to support you in the way you need. You could ask for a meeting with them to discuss this further. You might find our support toolkit helpful when preparing for a meeting.              

You could also talk to SENSAP about your concerns on:              

  • 0113 3785256 or          

It may be that a review is arranged to look at your plan and your placement in more detail, as for a change of placement to happen, it must be changed in section I of your EHCP.              

I don't want a plan anymore

If you do not think that you need your EHCP anymore then you can speak to your school, college or setting about this.              

You can also contact SENSAP on:              

  • 0113 3785256 or

Your plan will automatically stop when you reach the age of 25, or if you choose to leave further education or training.


 

More information, advice and support (IAS)

Leeds SENDIASS are not responsible for the content of sites or services offered by third parties.

You can find more resources on our useful SEND links and tools page.