Completing the EHC3


This page will walk you through completing the EHC3 form to make an application for an EHC needs assessment.

The drop down boxes below will go through each section on the EHC3 form in order and help you to think about what you want to write.

What this form is being used for

This is where you tell the SENSAP (the team in the Local Authority responsible for EHCPs) that you are applying for an EHC needs assessment. Tick the first box. The other boxes are for when there is a review of an existing plan.     

You can also provide the name of anyone that is helping you with the form.     

How we will use/ share your information

This section tells you how Leeds City Council as a whole will collect, store and use your personal data. The SENSAP team are part of Leeds City Council and follow their GDPR policy.     

Read this section carefully and then if you are happy, sign and date it in the boxes at the bottom of the section.     

Note: SENSAP will not accept your application if it is not signed and dated.     

Tell us about yourself

This section is for your personal details, so that SENSAP know who is making the application and how to contact you.     

Language: If English is not your main spoken language, remember to record your home language here and tell SENSAP if you need an interpreter to help you to understand information.     

Looked after/ Care leaver: Tick this box if you have ever been in the care of the Local Authority and if you have or have had a social worker working with you.     

Advocates: Provide the name and contact information for anyone that is helping you with this application, so that they can be contacted and be allowed to be given copies of relevant information and documents about you.     

What are your dreams, wishes and aspirations?

Tell SENSAP what you want for your future.     

Think about:     

  • What skills you want to learn
  • What further education or job you might want to do
  • Any groups or support services you would like to work with
  • What do you picture when you think about your future?

What outcomes do you want to achieve?

Outcomes are the overall goals that you want to achieve. They are broken down into small manageable steps or chunks to help you get there.     

Think about:      

  • What goals do you have for yourself and your future?
  • What smaller steps might help you to reach your goals?
  • What might you need to learn to do?
  • What information might you need?
  • What support might you need to help you?
  • Have you got any timelines in mind for when you would like to make the smaller steps or reach a goal?

What things are important to you?

Tell SENSAP about the things that feel important to you.     

Think about:     

  • What makes you happy?
  • What do you look forward to?
  • What couldn't you live without?
  • What do you really dislike?
  • What makes a day good?
  • What makes a day bad, or harder?
  • What do you want people to know about you?

What extra support do you need?

Tell SENSAP about things that you think would be helpful to you.     

Think about:     

  • Any extra information you need about things
  • How you like to be given important information?
  • How do you like to give your views and provide information?
  • Do you need any special tools, resources or equipment?
  • Do you need the people around you to speak to you in a particular way?
  • Do you need any help to communicate what you want or how you feel to others?
  • Do you need any visual or verbal prompts and reminders about things?

What is working well for you at the moment?

Tell SENSAP what you like about your life and your current learning and education.     

Think about:     

  • What feels like it is going well for you?
  • What support do you get from your school or college that is helpful you?
  • What support do you get from outside of school or college that is helpful to you?
  • Are there any tools, resources or equipment that you use and find helpful?

What is not working so well at the moment?

Tell SENSAP what you are finding difficult or challenging.     

Think about:     

  • Things that don't feel like they are working very well
  • Things that have been put in place to help you that did not work or you did not like.
  • Is there anything that could be better?
  • Things you are finding really difficult

Who else would you like us to talk to?

Tell SENSAP about anyone who has been supporting you or working with you, that could provide additional information to support your assessment if one is agreed. Provide their contact information.     

They will not be contacted unless you application is successful and an EHC needs assessment has been agreed.

Sending in your form

Once you have filled in your EHC3 form you need to send it to the SENSAP team:

If you have any queries or if you need to speak to the SENSAP Team you can call them on 0113 378 5256     

If you would like us to look at your form before you send it and answer any questions about the process, you can contact us.