Thank you for offering me the opportunity to meet with you on (day, date and time).
This email is just to check my understanding of the meeting so we can both prepare. I believe that the purpose of the meeting is to (add in details here)
I am therefore expecting that we will be discussing the following:(add in details here)
I expect that we may need about (30 minutes/ an hour) for our meeting.
I have the following questions (or I would like to explore/ find out about the following):(add in details here)
I am expecting to meet with (eg the Headteacher or the SENCo or class teacher). If you are inviting anyone else to the meeting, could you please let me know how many people I can expect to meet with and their roles?
I would like to bring someone to support me to help me focus and process information.
Will there be any new information shared at the meeting which can be sent to me before the meeting? This will help me to participate better in the meeting (and I will be able to share this with my partner and gain his/her views and questions).
(This email is also your opportunity to share if you have any needs which the school or LA need to know about. For example, would it be easier for you to be seated on adult chairs in a primary classroom meeting? Would it be easier to hear, or be less distracting, if the meeting took place in a quiet part of the school or somewhere your child is unlikely to see you?)
Please let me know if I have misunderstood why we are meeting and explain what you were expecting, so that I can prepare.
Thank you for your time and I look forward to meeting with you (date and time)